Ekan AB, organization number 556261-0443, is responsible for personal data for the processing of the personal data that is provided to us or that we collect.
The policy has three purposes:
1. Explain what personal data we process and how we process it;
2. Ensure that it is clear why we process personal data;
3. Hold us accountable for protecting the individual's rights and integrity under the policy.
Anyone who has questions about the processing of their contact information or this policy can contact you at Ekan AB. We can be reached at telephone number 031-761 60 00 or via e-mail firstname.lastname@example.org.
What personal information do we process?
We process both information that is provided to us and that we collect.
Personal information provided to us
When contacting us, for example, through the application for vacancies, in the role of representatives and employees of an organization, by subscribing to our newsletters or by participating in our events, we process the personal information provided to us. Such information may include name, address, telephone number, e-mail address, social security number and position.
Personal information we collect
We may collect personal information about people who represent an organization with which we intend to carry out marketing or sales activities. Such information may include name, address, telephone number, e-mail address, social security number and position. For those who are the recipients of our newsletter, we will process personal information such as which pages were visited or if our e-mail was opened.
Why do we process personal data?
We process personal data for different purposes depending on the relationship we have with the person and / or the organization that the person represents. These different purposes affect how we process the data and on what legal basis we process it. If we wish to process personal data for purposes other than those described in this policy, this will only be done after special consent has been obtained. Personal data may be processed for the following purposes:
Execution of an agreement between Ekan AB and the organization the person represents or works within
If someone represents or works within an organization with which we have an ongoing business relationship, we may process personal data for the purpose of fulfilling that relationship. The legal basis for the treatment is that the treatment is decisive in order to fulfill an agreement in which the employer or the client is registered as a party. If we do not process the data, we will not be able to fulfill our obligations to the organization in which the individual represents or works within.
Contact information as representative of an organization with which Ekan AB has an active customer relationship
For those who represent an organization with which we have an active customer relationship, we may process personal data with the purpose of being able to keep in touch and collaborate. The legal basis for the treatment is a balance of interests.
Contact information as representative of an organization with which Ekan AB intends to carry out
marketing or sales activities
If a person represents an organization with which we intend to carry out marketing or sales activities, we may process their personal data with the purpose of being able to contact and / or send newsletters. The legal basis for the treatment is a balance of interests.
If a person represents an organization with which we have had a transaction, we may process their personal data for accounting purposes. The legal basis for the treatment is that we must be able to comply with applicable legislation.
How long do we process personal data?
We process personal data for as long as they are needed to fulfill the purposes for which the data was collected. The personal data can be stored in several different places for different purposes. Thus, a task that has been removed from a system for which it is no longer needed may remain in another system for another purpose.
Personal data that we process to execute an agreement between us and the organization a person represents or works within will be processed for the time necessary for us to fulfill the agreement with the organization. The necessary time during which the data will continue to be processed is as a rule three years after the termination of the agreement, but deviations from this main rule can be made after special assessment.
Personal data that we process about representatives of organizations with whom we have an active customer relationship will continue to be processed as long as the customer relationship is active.
Personal data that we process about a representative of an organization with which we intend to carry out marketing and sales activities will be processed as long as the purpose remains.
Personal data that we process for accounting purposes will be retained for seven years in accordance with accounting legislation.
Personal data may be stored for longer than described above if required to comply with legal requirements, regulations, government decisions or other legal obligations.
What rights do you have?
Everyone has the right to request free information about what personal data we process about them. You also have the right to ask to have their information corrected, restricted, ported or deleted. The request must be made in writing.
Everyone is also entitled at any time to object to their personal data being processed for marketing purposes. If you do not want us to process data for this purpose, we ask everyone to contact us and we will stop processing this information.
However, if we need to continue processing personal data for another purpose, in accordance with this policy, the information will not be deleted.
Last updated May 25, 2018